NOTICE
PROPOSED AGENDA
FRANK B. KOLLER MEMORIAL LIBRARY BOARD OF TRUSTEES
WEDNESDAY, NOVEMBER 20, 1P.M.
FRANK B. KOLLER MEMORIAL LIBRARY, SULLIVAN ROOM

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. Review and motion on financials – REPORT and ACTION – Library Director Reports

6. Move to Closed Session per §19.85(1)(c) for purposes of discussing staff compensation

a. Return to Open Session

b. Vote on staff compensation for 2025 – ACTION

7. New Business:

a. None

8. Library Director reports:

a. Policy Committee report – REPORT and ACTION:

i. Confidentiality and Privacy Policy

ii. Volunteer Policy

iii. Volunteer Agreement

b. November programming and upcoming programming – REPORT

9. Communications

10. Audience comments

11. Set next meeting time

12. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the October 30, 2024, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Liz Postema, Dick Henske, David Schultz and Amanda Cowart. Also in attendance was Callie Bates.

The agenda was approved with a motion by Nancy, seconded by Liz. Motion passed.

The September minutes were approved with a motion by Liz seconded by Dick. Motion passed.

Bills and expenditures were reviewed. There was a motion by David to approve the bills, seconded by Becky. Motion passed.

· Callie reviewed finances and reported a significant donation from the Friends for materials.

· The Town Board approved the 3% increase in wages for the Library Assistant and Cleaning positions but not for the Director or Children’s Assistant positions.

· Wage reimbursement for children’s library assistant was made to the Town in October. The library is trying to phase out of supplementing wages, but the town has only approved two-thirds of the requested funding for the position in 2025.

· John reported on the CD and Money Market accounts.

· The new book drop has been ordered.

Library Director Report:

Callie reported on the Policy Committee recommendations. The following policies were reviewed:

· Bylaws - Motion to approve the amendments to the policy was made by Amanda, seconded by Dick. Motion passed.

· Operations and Closing Policy – A motion to replace and supersede the existing Holiday Closing Policy was made by Nancy, seconded by Becky. Motion passed.

· Mobile Hotspot Lending Agreement Policy – A motion to approve this new policy was made by David, seconded by Liz. Motion passed.

Programming:

· Callie reported that we may be coordinating with the Boulder Junction Library for Leah to provide after school programming at North Lakeland Elementary School. It appears that the school will provide a stipend for this service.

· October programs were reviewed. Callie reported good attendance for programs with approximately 40 people taking part in Storywalk during Batfest at the NLDC.

· Four programs are on the schedule for November.

A nominating committee for Board officers has been appointed. The committee will consist of Dick and David.

The next regular board meeting is planned for Wednesday, November 20, 2024, at 1:00 p.m.

Dick made a motion to adjourn the meeting and David seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

NOTICE
PROPOSED AGENDA
FRANK B. KOLLER MEMORIAL LIBRARY BOARD OF TRUSTEES
WEDNESDAY, OCTOBER 30, 1P.M.
FRANK B. KOLLER MEMORIAL LIBRARY, SULLIVAN ROOM

1. Call to order.

2. Approve agenda.

3. Roll call of members, introduction of visitors.

4. Disposition of minutes of previous meeting and any intervening or closed meetings.

5. Review and motion on financials – REPORT and ACTION – Library Director Reports

6. 2025 Budget Proposal Update – REPORT – Library Director and Board President Report

7. New Business:

a. Creation of Nominating Committee for January officer elections – ACTION

8. Library Director reports:

a. Policy Committee report – REPORT and ACTION:

i. Bylaws

ii. Proposed Operations and Closing Policy

iii. Proposed Mobile Hotspot Lending Agreement Policy

b. October programming and upcoming programming – REPORT

9. Communications.

10. Audience comments.

11. Set next meeting time.

12. Adjournment.

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the September 25, 2024, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Liz Postema and Amanda Cowart. Also in attendance were Callie Bates and John Hanson.

The agenda was approved with a motion by Nancy, seconded by Dick. Motion passed.

The August minutes were approved with a motion by Liz seconded by Becky. Motion passed.

Bills and expenditures were reviewed. There was a motion by Amanda to approve the bills, seconded by Nancy. Motion passed.

The 2025 budget was discussed with Town Chairman, John Hanson who reported the Town is:

· Currently working on Town budget

o Establishing EMS district – to be fully implemented January 1

o Don’t want to exceed levy limit, but may have to – will present resolution at special meeting following the budget meeting

o Hanson stated that “[we] don’t have a lot of flexibility” but “have some” flexibility with the budget

Questions for John Hanson:

· Why did the fulltime town workers receive 3% salary increase now? Does this affect 2024 wages? Why was library not consulted?

o Answer: While the Town fiscal year runs from January 1-December 31, the fiscal year for fulltime salaries runs from July 1-June 30 based on an old union contract cycle. However, the wages are budgeted during the regular budgeting cycle.

o This will not affect Town worker salaries until 2025.

· The town budget is funded through property taxes. Is there room for wages for library staff? Why is the library reimbursing the town for library staff wages?

o The Town will consider covering the full requested amount for staff wages next year.

o The library is reimbursing the town because the library exceeded the budget set for staff wages due to needing more help than the amount budgeted.

· Does the state have a rule about how much towns are required to budget for libraries?

o No, but there are limits to the percentage of the budget that can be cut in a given year.

· The town’s valuation is based on real estate sales—most recently, Manitowish Waters was valuated at almost 1 billion dollars.

· Library board members affirmed the need to offer good pay and benefits to keep library staff.

· Library board members encouraged the Town to see the library as the hub of the community and reminded the town chair that this is expressed in generous gifts from community members to the library.

· Why did the Town remove budget items for Northern Waters Library Network fees (approx. $10,000 annually) and collection development funding?

o The town chair could not provide an answer.

· The library board and staff affirmed the importance of having a children’s library assistant position.

· The library board emphasized that library workers need to receive the same benefits as town workers (for example: health insurance, retirement) since library workers are municipal employees and must legally be treated the same.

Motion to move into closed session to discuss staff compensation was made by Liz seconded by Amanda. Motion passed.

Motion to return to Open meeting was made by Becky seconded by Liz. Motion passed.

Amanda made a motion to approve budget as it stands. Dick seconded. Motion passed.

Library Director Report:

· Callie reviewed all current checks and bills.

· Callie reported that the Policy Committee met on September 18. The Bylaws Policy will be brought to the board for approval at the October meeting. Personnel policies will be reviewed next at the Committee’s October meeting.

· A bid from Corbin for cabinet installation has been received for the office improvement project. January is the targeted date for installation. John reported that the book drop will be moved from the Director’s office and instead will be next to the front entrance. A bid on glass installation to accommodate the change has been received. The cart will be purchased at a later date. The friends will be paying for the cabinets, desks, and counter tops.

Dick made a motion to approve $4,000 in expenditures for changes to the book drop as well as other costs including chairs, chair mats, table, etc. not covered by the Friends. Amanda seconded. Motion passed.

· Programs were reviewed.

The next regular board meeting is planned for Wednesday, October 30, 2024, at 1:00 p.m

Dick made a motion to adjourn the meeting and Amanda seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

Frank B. Koller Memorial Library Board of Trustees

Wednesday, September 25, 1PM

1. Call to order.
2. Approve agenda.
3. Roll call of members, introduction of visitors.
4. Disposition of minutes of previous meeting and any intervening or closed meetings.
5. Review and motion on financials – REPORT and ACTION – Library Director Reports
6. Special Guest: Town Board Chair budgeting discussion – Presented by Town Chairman
7. 2025 Proposed Budget – DISCUSSION and ACTION
   19. Convene to Closed Session per Wis. Stat. 19.85 (1) (c) for purposes of discussing staff compensation.
   20. Return to Open Session.
8. Library Director reports:
   1. Policy Committee report – REPORT
   2. Office improvements – DISCUSSION and POSSIBLE ACTION
   3. September programming and upcoming programming – REPORT
10. Audience comments.
11. Set next meeting time.

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the August 28, 2024, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Liz Postema and David Schultz. Also in attendance were Callie Bates and Amanda Cowart.

The agenda was approved with a motion by Nancy, seconded by Becky. Motion passed.

The July minutes were approved with a motion by Liz seconded by David. Motion passed.

Bills and expenditures were reviewed. There was a motion by David to approve the bills, seconded by Becky. Motion passed.

Motion to move into closed session to discuss staff compensation was made by Liz seconded by David. Motion passed.

Motion to return to Open meeting was made by Nancy seconded by Becky. Motion passed.

Library Director Report:

· Callie reviewed all current checks and bills. Detailed reports included a breakdown of income and donations. One large donation of $1,000 was made in appreciation of the Internet Café.

· Callie reported that the Children’s Summer Reading program was a huge success with 116 participants signed up surpassing the number from last summer. Expenses for this program were reviewed.

· Proposed term limits were reviewed.

· Information was provided on how board members can access Trustee Training videos online.

· The committee to review policies will meet on September 18. The long-range Strategic planning committee will set a date soon. Callie will see if Kathy Birch will help facilitate the discussion.

· The Friends voted to approve the wood type for cabinets.

· There are still no definitive answers on implementation of the Fair Labor Standards Act.

· Suggested uses for the potential May Foundation donation includes office improvement costs and office furniture.

· Programs held in August were reviewed.

· The Friends Music in the Park food booth raised $2,000 including the raffle winnings, which were donated back to the library by the winner.

· Upcoming programs were discussed including a potential adult reading challenge. Details and start date are still being determined.

The next regular board meeting is planned for Wednesday, September 25, 2024, at 1:00 p.m

Nancy made a motion to adjourn the meeting and David seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

Agenda

Frank B. Koller Memorial Library

Board of Trustees

Wednesday, August 28, 4PM

1. Call to order.

2. Approve agenda.

3. Roll call of members, introduction of visitors.

4. Disposition of minutes of previous meeting and any intervening or closed meetings.

5. Review and motion on financials.

6. Library Director reports:

a. New Business:

i. Preliminary Budget Discussion.

ii. Convene to Closed Session per Wis. Stat. 19.85 (1) (c) for purposes of discussing staff compensation.

iii. Return to Open Session.

b. Old Business:

i. Proposed term limits.

ii. Committees: long range/strategic planning and policies.

iii. Office improvements.

iv. Trustee Training Week.

v. Fair Labor Standards Act.

vi. Library Director certification.

c. Discussion and action on any policy if time permits.

d. August programming and upcoming programming.

7. Communications.

8. Audience comments.

9. Set next meeting time.

10. Adjournment.

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Frank B. Koller Memorial Library

Minutes of the July 31, 2024, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, and Dick Henske. Also in attendance were Callie Bates and Sarah Krembs.

The agenda was approved with a motion by Dick, seconded by Nancy. Motion passed.

The June minutes were approved with a motion by Becky seconded by Dick. Motion passed.

Bills and expenditures were reviewed. There was a motion by Nancy to approve the bills, seconded by Becky. Motion passed.

Library Director Report:

· Callie reviewed all current checks and bills including for office expenses and staff wages. Detailed reports included a breakdown income and donations.

· Callie reported that term limits are a requirement of library boards per Wisconsin Statutes. She presented a schedule of staggering board member terms, which will begin in December of 2024. The Board also needs a local school representative. Amanda Cowart has been chosen by the school, and the School Administrator will send a letter to the Town Board requesting the appointment.

· Trustee Training Week will take place the week of August 18th. Callie will send additional information on how to access the training.

· A committee was formed to start the initial planning to develop a long-range Strategic plan (Vision of the Future) for the library. The committee will consist of Callie and John. In addition, Beth Dahlmeier will represent the Friends of the Library. It was suggested that perhaps a facilitator could assist in getting the process started. Callie will check into this possibility and report back with further information including cost and a plan to move forward.

· Callie begins her first library certification class in September. If unable to get a scholarship, the library will cover the cost.

· The Fair Labor Standards Act is still uncertain. After discussion of potential impacts of this Act, it was decided that no action is needed at this time.

· Suggested uses of the May Foundation funds were discussed.

· The NICE project to merge districts was voted down by library directors on July 18.

· NWLS Directors meeting – Callie reported that Northern Waters has reduced system fee costs for libraries, which means we will save $940 per year.

· Callie reported that the Friends of the Library have received a final bid for the remodeling of library offices. She will keep us updated on the Friends decision to move forward.

· As previously reported, Library policies need to be reviewed for potential updates. A committee consisting of Callie, Becky and Nancy was formed to begin this process. They will meet in September.

· Summer programs held in June were well attended. Callie reviewed the prizes awarded and expenditures thus far for the Summer Reading Program. 108 children have participated thus far. Upcoming programs for August, September and October were reviewed.

The next regular board meeting is planned for Wednesday, August 28, 2024, at 4:00 p.m.

Dick made a motion to adjourn the meeting and Nancy seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

Agenda

Frank B. Koller Memorial Library

Board of Trustees

Wednesday, July 31, 4PM

1. Call to order.

2. Approve agenda.

3. Roll call of members, introduction of visitors.

4. Disposition of minutes of previous meeting and any intervening or closed meetings.

5. Review and motion on financials.

6. Library Director reports:

a. New Business:

i. Proposed term limits.

ii. School representative.

iii. Trustee Training Week.

iv. Long range/strategic planning committee.

b. Old Business:

i. Library Director certification.

ii. Fair Labor Standards Act.

iii. NICE Project.

iv. Office improvements.

v. Policies.

c. Discussion and action on any policy if time permits.

d. July programming and upcoming programming.

7. Communications.

8. Audience comments.

9. Set next meeting time.

10. Adjournment.

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Frank B. Koller Memorial Library

Minutes of the June 26, 2024, Board of Trustees Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Dick Henske, Liz Postema, and David Schultz. Also in attendance were Callie Bates and Beth Dahlmeier.

The agenda was approved with a motion by Dick, seconded by David. Motion passed.

The April minutes were approved with a motion by Nancy seconded by Liz. Motion passed.

Bills and expenditures were reviewed. There was a motion by Dick to approve the bills, seconded by Becky. Motion passed.

Library Director Report:

Callie Bates reviewed all current checks and bills including bills for the Friends Author event. Detailed reports including a breakdown of large donations were provided. Thank you notes are always sent to donors.

The library has agreed to reimburse the town for extra costs for the new Library Assistant II position in the amount of $632. The additional expenses were due to the extra hours incurred during the employee training process. Leah’s salary is set at $16.50/per hour.

The Town voted not to pay retirement this year for the new Director. Insurance and retirement payments will be discussed at a future meeting.

Callie reviewed the process for Library Director certification. She will sign up for the fall class and has a plan in place to complete the courses as they become available.

The new Fair Labor Standards Act was discussed including the effect it would have on the director’s salary. Since there are many unknowns at this time, the Director and President of the Board will continue to monitor the situation and work with the NWLS director for guidance.

As of July 1st, the new Key Fob requirement will be enacted for the Internet Café.

Callie reported on the NICE project, which is a proposal to merge the Wisconsin Valley and Northern Waters Library Services. A meeting of all library directors in the two areas will be held in July to discuss and to vote on the merger. There is little financial gain to the merger. Callie will discuss the pros and the cons of the merger with other library directors before the vote takes place.

Office improvements are still in the works with bids being solicited before a decision is made by the Friends of the Library.

Callie discussed the need for Library policies to be reviewed and updated. The Policy on Holiday Closings was discussed and at this time will be amended to include closing the day after Thanksgiving. A motion was made by Nancy, seconded by David. Motion passed.

Callie provided a report on book sales of $545 during the Angeline Boulley author talk event.

The May Foundation generously donates $10,000 to the library each year. Callie asked for suggestions on potential areas to apply these funds for this year. One suggestion was to assist with the costs of office improvements.

Summer programs held in June as well as future programs were reviewed. 56 children have already taken part in the Summer Reading Program.

The Volunteer appreciation gift through the Visitors’ Bureau has been extended to summer volunteers.

Beth reported on the upcoming Friends of the Library Summer Book Sale.

The next regular board meeting is planned for Wednesday, July 31, 2024, at 4:00 p.m.

Dick made a motion to adjourn the meeting and David seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

Agenda

Frank B. Koller Memorial Library

Board of Trustees

Wednesday, June 26, 2024, 4PM

1. Call to order.

2. Approve agenda.

3. Roll call of members, introduction of visitors.

4. Disposition of minutes of previous meeting and any intervening or closed meetings.

5. Review and motion on financials.

6. Library Director reports:

a. Assistant II

b. Budget

c. Certification

d. Internet Café and Key Fobs

e. NICE Project

f. Office Improvements

g. Past and Upcoming Programming

h. Policy Updates

i. Summer Volunteer Appreciation

j. Discussion and action on any policy if time permits.

7. Communications

8. Audience Comments

9. Set next meeting time

10. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.