PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Wednesday, October 29, 1p.m.

Koller Library

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. Financial Report

a. Budget Update

6. New Business: Nominating Committee

7. Library Director Reports

a. Policy Committee: Meeting/Study Room Policy

b. Remodel Update

c. Operations Updates

d. October Programming and Upcoming Programming

8. Communications

9. Audience comments

10. Set next meeting time

11. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the September 23, 2025, Board of Trustees Meeting

The meeting was called to order by John Donovan. Members in attendance were Nancy Burns, Becca Bartling, Becky Dinsmore and Liz Postema. Also in attendance were Callie Bates and Sarah Krembs.

The agenda was approved with a motion by Nancy, seconded by Becky. Motion passed.

The August minutes were approved with a motion by Liz, seconded by Becca. Motion passed.

Bills and expenditures were reviewed. There was a motion by Becky to approve the bills, seconded by Nancy. Motion passed.

Callie reviewed the Financial Report:

· She noted a significant/unusual expenditure of $607 for a software bill and extras from NWLS.

· She also noted a $503 reimbursement to the Town for staff wages.

· Microsoft is updating Word suite, etc. with a total cost of $956 to cover 10 computers in the library. The cost will be covered with funds from Jim Robinson. Staff will attend an IT training session at the Boulder Library. A motion to approve the cost of the updates was made by Nancy, seconded by Becky. Motion passed.

· The current CD is nearing renewal. John and Becky will check with the Associated Bank on potential options.

· Significant donations were received including $1,000 from Michele Baer for programming; she noted her enjoyment of the Cheesecake program presented by Sarah.

Director’s Report:

· John and Callie will be meeting with the Town Board regarding funding for next year. A letter is being sent from the library board to the Town encouraging adequate funding for the library and the Children’s Library assistant position.

· Callie provided an update on the Children’s area remodel and timeline. Shelving has been ordered. Carts will be rented to move books. This will most likely take place in December. Contractors are onboard, the Mural is set, and committees working on the overall plan and furniture decisions have been meeting. Shelving for the Children’s area is being discussed.

· The lights affected by a power outage this summer have been delivered and installed.

· September programs were well attended including:

74 participants for the Cheesecake event. This was a huge success with many participants donating funds to cover program costs.

33 for the Jerry Rayala author event

22 for Book Club

The Volunteer Appreciation Event

Events scheduled for October include the Great Gatsby Centennial Celebration, Fantastical Creatures and Natural Pages.

The next regular board meeting is planned for Wednesday, October 29 at 1:00 p.m.

Becky made a motion to adjourn the meeting, seconded by Becca. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Tuesday, September 23, 5p.m.

Koller Library

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. Financial Report

a. Approval of Operations Expenses

b. Approval of Capital Expenses

6. Library Director Reports:

a. Operations Updates

b. September Programming and Upcoming Programming

7. Communications

8. Audience comments

9. Set next meeting time

10. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the August 27, 2025, Board of Directors Meeting

The meeting was called to order by John Donovan. Members in attendance were Nancy Burns, Becca Bartling, Becky Dinsmore, David Schultz. Also in attendance were Callie Bates, Sarah Krembs and Beth Dahlmeier.

The agenda was approved with a motion by David, seconded by Nancy. Motion passed.

The July minutes were approved with a motion by Becca, seconded by Becky. Motion passed.

Bills and expenditures were reviewed. There was a motion by Nancy to approve the bills, seconded by David. Motion passed.

Callie reviewed the Financial Report:

· She noted a significant/unusual expenditure of $614 for the new refrigerator which is slightly more than originally planned due to needing to purchase a different model. The original model was not available.

· The refrigerator has been installed.

· Callie provided an update on the Children’s area remodel. An artist has been chosen to paint a wall mural. She will be able to paint the mural in her studio and bring it for installation, which will save time and funds. She may also provide other activities at the library as part of her proposal.

· Significant donations were received this month from the Lori Shepherd Trust, Eileen Dybvad and Ginny Rovelstad.

· The Jim Robinson funds were used to fund the Children’s Nature Program as well as for furnishings and maintenance.

· The subscription for the Wall Street Journal has become very expensive and will be suspended for the next 6-months.

Preliminary Budget Discussion:

· Motion to move into closed session to discuss Preliminary budget for 2026 was made by Becca, seconded by Becky. Motion passed.

· Motion to return to Open meeting was made by Becky, seconded by David. Motion passed.

Director’s Report:

· Callie and John attended the annual Koller Trust Luncheon in Wausau.

· Callie reported the three lights affected by a recent storm have not been replaced as they had to be reordered.

· There has been excellent attendance at August events including 49 for the Bears event with an NLDC staff member, 63 for the Getting Excited About Science event co-sponsored with the Boulder Junction Public Library and 23 for the monthly Book Club discussion.

· Events scheduled for September include the Author event with Jerry Rayala, The Cheesecake Extravaganza with Sarah, and the Volunteer Appreciation gathering.

The next regular board meeting is planned for Wednesday, September 24 at 3:00 p.m.

David made a motion to adjourn the meeting, seconded by Becky. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Wednesday, August 27, 3p.m.

Koller Library

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. Financial Report

6. Preliminary Budget Discussion

a. Convene to Closed Session per Wis. Stat. 19.85 (1) (c) for purposes of discussing staff compensation

b. Return to Open Session

7. Library Director Reports:

a. Operations Updates

b. August Programming and Upcoming Programming

8. Communications

9. Audience comments

10. Set next meeting time

11. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

coming...

PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Wednesday, July 30, 3p.m.

Koller Library

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. Financial Report

6. Library Director Reports:

a. Policy Committee

i. Key Fob Policy

b. Operations Updates

c. July Programming and Upcoming Programming

7. Communications

8. Audience comments

9. Set next meeting time

10. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the June 25, 2025, Board of Directors Meeting

The meeting was called to order by John Donovan. Members in attendance were Nancy Burns, David Schultz, Dick Henske and Becky Dinsmore. Also in attendance were Callie Bates, Sarah Krembs, and Beth Dahlmeier.

The agenda was approved with a motion by Nancy, seconded by David. Motion passed.

The May minutes were approved with a motion by David, seconded by Becky. Motion passed.

Bills and expenditures were reviewed. There was a motion by Dick to approve the bills, seconded by David. Motion passed.

Callie reviewed the Financial Report:

· She noted a significant/unusual expenditure of $1449 for replacement of Sarah’s computer.

· Donations were reviewed including a significant donation of $10,000 from Jim Robinson as well as a $300 donation from the Bridge Club who use the library on a regular basis.

· Callie noted we will be transitioning from the Verizon Hot Spot service to 2 Kajeet hotspots, which will be cheaper than just having one through Verizon.

· Callie requested permission to purchase a larger refrigerator for the library, which would be kept in the storage area. It will allow for more refrigeration space to store items for special events and will supplement the small refrigerator in the Community Room. It will be an apartment size refrigerator with an approximate $550 dollar cost.

Director’s Report:

· Callie reported that the Policy Committee met this month and reviewed and updated the Public Notice Policy and discussed the new policy for Cricut usage. The policies were reviewed by the board. A motion to approve changes to the Public Notice Policy was made by Nancy, seconded by David. Motion passed. A Motion to Approve the Cricut Policy was made by David, seconded by Becky. Motion passed.

· Callie gave an update on planning for the Children’s area remodel. She developed and presented design boards detailing the potential layout and scope of the project. The plans will be shared with the Greenfield family and the public during an event celebrating the Stuart Greenfield memorial donation on Saturday, July 19, from 10a.m.-Noon at the library, and will include an art show of his photography.

· John reported that the Koller Trust funds cannot be put aside for future budget shortfalls. Could accumulate some but only for special projects.

· June and July programming was reviewed.

The next regular board meeting is planned for Wednesday, July 30, at 3p.m.

Nancy made a motion to adjourn the meeting, seconded by David. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretar

PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Wednesday, June 25, 1p.m.

Koller Library

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. Financial Report

a. For Approval: Operations Expense – Refrigerator

6. Library Director Reports:

a. Policy Committee

i. Public Notice Policy

b. Children’s Area Update

i. Greenfield Memorial Event July 19, 10am-Noon – please attend!

c. June Programming and Upcoming Programming

7. Communications

8. Audience comments

9. Set next meeting time

10. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Coming Soon

PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Wednesday, May 28, 1p.m.

Koller Library

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. Financial report

6. Library Director Reports:

a. Policy Committee

i. Collection Development Policy

b. Children’s Area Update

c. May Programming and Upcoming Programming

7. Communications

8. Audience comments

9. Set next meeting time

10. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Coming soon

NOTICE

PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Wednesday, April 30, 1p.m.

Koller Library

1. Call to order
2. Approve agenda
3. Roll call of members, introduction of visitors
4. Disposition of minutes of previous meeting and any intervening or closed meetings
5. Financial Report
6. Northern Waters Policy and Grant Agreements
7. Library Director Reports:
   1. Children’s Area Update
   2. March Programming and Upcoming Programming
8. Communications
9. Audience comments
10. Set next meeting time
11. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Coming Soon

PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Wednesday, March 26, 1p.m.

Koller Library

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. Financial Report

a. CD Renewal

b. Computer Replacement

6. Library Director Reports:

a. Policy Committee

b. Office Remodel

c. Children’s Area Update

d. March Programming and Upcoming Programming

7. Communications

8. Audience comments

9. Set next meeting time

10. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Frank B. Koller Memorial Library

Minutes of the February 19, 2025, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, John Donovan, Liz Postema, and Amanda Cowart. Also in attendance were Callie Bates and Beth Dahlmeier.

The agenda was approved with a motion by Nancy, seconded by Liz. Motion passed.

The January minutes were approved with a motion by Liz, seconded by Nancy. Motion passed.

Bills and expenditures were reviewed. There was a motion by Amanda to approve the bills, seconded by Liz. Motion passed.

· Callie reviewed the Financial Report and noted higher expenses this month including the NWLS annual fee of $9,314.38 for Network fees plus capital expense from painting costs, etc.

· Training costs for the Director were $423 but were funded from a donation.

· Callie reported that she is doing a bulk order with NWLS partners which will mean a significant 25% discount on library supplies.

· The PerMar bill for installation of the extra security cameras, their quarterly fee, additional key fobs, etc. came to $3,310.

· Callie reviewed a breakdown of the costs of the remodeling project which she estimates will be approximately $550 over budget.

· Credit card limit has been extended to $5,000.

· Callie explained how the Monthly Picture Books and Middle Grade Standing Orders work .

· The Betty Koller Trust check should be arriving soon.

The Annual Report was reviewed. Nancy made a motion to accept the report. Seconded by Liz. Motion passed.

Director’s Report:

· Callie provided a Policy Committee report and provided copies of the Library Assistants’ updated job descriptions.

· The Children’s Area Remodel planning is proceeding. The primary committee has decided to work with a local designer who has experience with library designs. The cost is not to exceed $5,000. A subcommittee has been formed. The Greenfield family will be involved and kept apprised of decisions and design options.

· February programs were reviewed

· Upcoming March programs were provided

Beth reported that the annual Library Donation Letter has been mailed. This helps increase support efforts. The Author talk with C.J. Box will take place on May 30 at Red Crown.

The next regular board meeting is planned for Wednesday, March 28, at 1:00 p.m.

Liz made a motion to adjourn the meeting, seconded by Nancy. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Wednesday, February 19, 1p.m.

Koller Library

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. Financial Report – ACTION

6. 2024 Annual Report – ACTION

7. Library Director Reports:

a. Policy Committee

b. Office Remodel

c. Children’s Area Update

d. Security Update

e. February Programming and Upcoming Programming

8. Communications

9. Audience comments

10. Set next meeting time

11. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the January 22, 2025 Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Liz Postema, and Amanda Cowart. Also in attendance was Callie Bates.

The agenda was approved with a motion by Nancy, seconded by Becky. Motion passed.

The December minutes were approved with a motion by Liz, seconded by Amanda. Motion passed.

Bills and expenditures were reviewed. There was a motion by Amanda to approve the bills, seconded by Liz. Motion passed.

· Callie reviewed expenses for the month, which included costs of painting, etc. for the remodeling project.

· There were significant donations again this month. In addition, the Greenfield family has pledged a donation to the library of $60,000 thru the Friends of the Library for remodeling and improving the Children’s area. This project is slated for early 2026. Callie is forming a committee to begin the planning process. A designer may be brought into the planning process.

· A discussion took place regarding increasing the credit card limit. A motion was made by Becky and seconded by Nancy. Motion passed.

New Business:

· Election of Officers –Nominees include President – John Donovan, Vice-President – David Schultz, Treasurer – Becky Dinsmore, and Secretary – Nancy Burns. Motion was made by Liz to accept the slate of officers, seconded by Amanda. Motion passed.

· The 2024 – Annual Report is being completed and will be presented and voted on at the February meeting.

Library Director Report:

· Callie provided a Policy Committee report: The Personnel Policy was reviewed, and several updates were suggested. It was decided to revisit a few items on the policy such as Personal days and PTO at a future meeting when all board members can be present. Nancy made a motion to accept the policy as currently written, Becky seconded. Motion passed.

· Callie has created a Time Off Request Form for all staff to utilize.

· PerMar will install 4 security cameras soon.

· Callie reviewed January and February programming as well as the projected Art Exhibit Schedule through August of 2025.

· The Holiday Craft Extravaganza was a big hit with approximately 100 participants.

The next regular board meeting is planned for Wednesday, February 19, at 1:00 p.m.

Liz made a motion to adjourn the meeting, seconded by Amanda. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Wednesday, January 22, 1p.m.

Koller Library

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. New Business:

a. Election of Officers

b. 2024 Annual Report

6. Library Director reports:

a. Policy Committee report – ACTION:

i. Personnel Policy

b. Office Update – REPORT

c. Greenfield Family Donation – REPORT

d. January Programming and Upcoming Programming – REPORT

7. Communications

8. Audience comments

9. Set next meeting time

10. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the December 18, 2024, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Liz Postema, Dick Henske, David Schultz and Amanda Cowart. Also in attendance were Callie Bates and Beth Dahlmeier.

The agenda was approved with a motion by Dick, seconded by Nancy. Motion passed.

The November minutes were approved with a motion by David, seconded by Becky. Motion passed.

Bills and expenditures were reviewed. There was a motion by Amanda to approve the bills, seconded by Dick. Motion passed.

· Callie reviewed expenses for the month, which includes the retirement reimbursement for the Library Assistant and the new book drop expense.

· Significant donations include: $1,500 from the Cherne Foundation, $1,000 from the Fotsch Family Foundation and a donation of $2,500 from Lori Shepherd to the Friends for Children’s programming.

Library Director Report:

· The cost of installing additional security cameras at the back entrance and the side (Employee) entrance to the library is being explored. This is an especially important security issue on the employee entrance.

Nancy made a motion to spend up to $2,500 to have PerMar install cameras for protection and surveillance, seconded by Becky. Motion passed.

· A way to provide patrons with up-to-date programming and general information in a timely manner is being investigated. A plastic sign board has been used in the past and placed outside near the entrance. A programmable sign by the highway would be cost prohibitive. In lieu of that, a discussion took place regarding purchasing a programmable flatscreen TV to be placed in the library entrance area. The software system to program the TV would cost $96 a year. The cost of the TV and a stand would be very affordable. David made a motion to purchase a TV, stand, and programming software. Seconded by Liz. Motion passed.

Callie provided a Policy Committee report: The following policy was reviewed:

· Newly created Personnel Policy – All libraries should have detailed and clear personnel policies in place to protect the library and employees. This policy covers Management and Administrative areas such as Time Off, Leave of Absence, Insurance, Retirement benefits, etc. Due to the length of the policy board members were asked to review for further discussion and possible approval at the January 2025 meeting. Callie will create a time-off leave request form to be added to the policy.

· The book drop chute has arrived, and installation will probably begin at the end of December.

Programming:

· Callie reviewed December and January programming.

· The Holiday Craft Extravaganza was a big hit with approximately 100 participants.

The next regular board meeting is planned for Wednesday, January 29, at 1:00 p.m. (UPDATE: Meeting will be held January 22.)

Dick made a motion to adjourn the meeting, seconded by David. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

PROPOSED AGENDA

Frank B. Koller Memorial Library Board of Trustees

Wednesday, December 18, 1p.m.

Koller Library, Trout River Room

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. New Business:

a. None

6. Library Director reports:

a. Policy Committee report – REPORT and POSSIBLE DISCUSSION:

i. Personnel Policy

b. December programming and upcoming programming – REPORT

7. Communications

8. Audience comments

9. Set next meeting time

10. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the November 20, 2024, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Liz Postema, Dick Henske, David Schultz and Amanda Cowart. Also in attendance was Callie Bates.

The agenda was approved with a motion by Nancy, seconded by Amanda. Motion passed.

The October minutes were approved with a motion by Liz seconded by Dick. Motion passed.

Bills and expenditures were reviewed. There was a motion by Dick to approve the bills, seconded by Becky. Motion passed.

· Callie reviewed finances and reported an anticipated donation of $2,000-2,500 in funds for Children’s programming to cover the gap in Leah’s wages not funded by the town. Leah’s hours will not need to be reduced. There has been an increase in Children’s programs and attendance.

· A donation was received toward continuing education costs for Callie and Sarah.

· Expenditures, checking account balance and Money Market/Building Fund balances were reviewed.

Liz made a motion to go into Closed Session to discuss staff compensation. Seconded by David. Motion passed. Dick made a motion to return to open session. Seconded by David. Motion passed.

Library Director Report:

Callie reported on the Policy Committee recommendations. The following policies were reviewed:

· Confidentiality and Privacy Policy – Three old policies were revised and consolidated. Motion to approve the amendments to the policy was made by David, seconded by Liz. Motion passed.

· Volunteer Policy –A motion to approve the policy was made by David, seconded by Nancy. Motion passed.

· Volunteer Agreement – Volunteer contact information as well as an emergency contact will be added to the agreement. A motion to approve the agreement form was made by Amanda, seconded by Becky. Motion passed.

Callie reported the office improvement project is moving forward. The book drop chute will arrive soon, and Mike Patek has agreed to make the bin for the books to fall into.

She also reported an Incident Report Form is now available if needed.

Programming:

· Callie reviewed November programming as well as attendance numbers.

· December programming was also reviewed. The Holiday Craft Extravaganza will take place on December 27 and 28.

· Associated Bank is providing retirement information sessions for library staff in December.

The next regular board meeting is planned for Wednesday, December 18, 2024, at 1:00 p.m.

Liz made a motion to adjourn the meeting and Becky seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

NOTICE
PROPOSED AGENDA
FRANK B. KOLLER MEMORIAL LIBRARY BOARD OF TRUSTEES
WEDNESDAY, NOVEMBER 20, 1P.M.
FRANK B. KOLLER MEMORIAL LIBRARY, SULLIVAN ROOM

1. Call to order

2. Approve agenda

3. Roll call of members, introduction of visitors

4. Disposition of minutes of previous meeting and any intervening or closed meetings

5. Review and motion on financials – REPORT and ACTION – Library Director Reports

6. Move to Closed Session per §19.85(1)(c) for purposes of discussing staff compensation

a. Return to Open Session

b. Vote on staff compensation for 2025 – ACTION

7. New Business:

a. None

8. Library Director reports:

a. Policy Committee report – REPORT and ACTION:

i. Confidentiality and Privacy Policy

ii. Volunteer Policy

iii. Volunteer Agreement

b. November programming and upcoming programming – REPORT

9. Communications

10. Audience comments

11. Set next meeting time

12. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the October 30, 2024, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Liz Postema, Dick Henske, David Schultz and Amanda Cowart. Also in attendance was Callie Bates.

The agenda was approved with a motion by Nancy, seconded by Liz. Motion passed.

The September minutes were approved with a motion by Liz seconded by Dick. Motion passed.

Bills and expenditures were reviewed. There was a motion by David to approve the bills, seconded by Becky. Motion passed.

· Callie reviewed finances and reported a significant donation from the Friends for materials.

· The Town Board approved the 3% increase in wages for the Library Assistant and Cleaning positions but not for the Director or Children’s Assistant positions.

· Wage reimbursement for children’s library assistant was made to the Town in October. The library is trying to phase out of supplementing wages, but the town has only approved two-thirds of the requested funding for the position in 2025.

· John reported on the CD and Money Market accounts.

· The new book drop has been ordered.

Library Director Report:

Callie reported on the Policy Committee recommendations. The following policies were reviewed:

· Bylaws - Motion to approve the amendments to the policy was made by Amanda, seconded by Dick. Motion passed.

· Operations and Closing Policy – A motion to replace and supersede the existing Holiday Closing Policy was made by Nancy, seconded by Becky. Motion passed.

· Mobile Hotspot Lending Agreement Policy – A motion to approve this new policy was made by David, seconded by Liz. Motion passed.

Programming:

· Callie reported that we may be coordinating with the Boulder Junction Library for Leah to provide after school programming at North Lakeland Elementary School. It appears that the school will provide a stipend for this service.

· October programs were reviewed. Callie reported good attendance for programs with approximately 40 people taking part in Storywalk during Batfest at the NLDC.

· Four programs are on the schedule for November.

A nominating committee for Board officers has been appointed. The committee will consist of Dick and David.

The next regular board meeting is planned for Wednesday, November 20, 2024, at 1:00 p.m.

Dick made a motion to adjourn the meeting and David seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

NOTICE
PROPOSED AGENDA
FRANK B. KOLLER MEMORIAL LIBRARY BOARD OF TRUSTEES
WEDNESDAY, OCTOBER 30, 1P.M.
FRANK B. KOLLER MEMORIAL LIBRARY, SULLIVAN ROOM

1. Call to order.

2. Approve agenda.

3. Roll call of members, introduction of visitors.

4. Disposition of minutes of previous meeting and any intervening or closed meetings.

5. Review and motion on financials – REPORT and ACTION – Library Director Reports

6. 2025 Budget Proposal Update – REPORT – Library Director and Board President Report

7. New Business:

a. Creation of Nominating Committee for January officer elections – ACTION

8. Library Director reports:

a. Policy Committee report – REPORT and ACTION:

i. Bylaws

ii. Proposed Operations and Closing Policy

iii. Proposed Mobile Hotspot Lending Agreement Policy

b. October programming and upcoming programming – REPORT

9. Communications.

10. Audience comments.

11. Set next meeting time.

12. Adjournment.

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the September 25, 2024, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Liz Postema and Amanda Cowart. Also in attendance were Callie Bates and John Hanson.

The agenda was approved with a motion by Nancy, seconded by Dick. Motion passed.

The August minutes were approved with a motion by Liz seconded by Becky. Motion passed.

Bills and expenditures were reviewed. There was a motion by Amanda to approve the bills, seconded by Nancy. Motion passed.

The 2025 budget was discussed with Town Chairman, John Hanson who reported the Town is:

· Currently working on Town budget

o Establishing EMS district – to be fully implemented January 1

o Don’t want to exceed levy limit, but may have to – will present resolution at special meeting following the budget meeting

o Hanson stated that “[we] don’t have a lot of flexibility” but “have some” flexibility with the budget

Questions for John Hanson:

· Why did the fulltime town workers receive 3% salary increase now? Does this affect 2024 wages? Why was library not consulted?

o Answer: While the Town fiscal year runs from January 1-December 31, the fiscal year for fulltime salaries runs from July 1-June 30 based on an old union contract cycle. However, the wages are budgeted during the regular budgeting cycle.

o This will not affect Town worker salaries until 2025.

· The town budget is funded through property taxes. Is there room for wages for library staff? Why is the library reimbursing the town for library staff wages?

o The Town will consider covering the full requested amount for staff wages next year.

o The library is reimbursing the town because the library exceeded the budget set for staff wages due to needing more help than the amount budgeted.

· Does the state have a rule about how much towns are required to budget for libraries?

o No, but there are limits to the percentage of the budget that can be cut in a given year.

· The town’s valuation is based on real estate sales—most recently, Manitowish Waters was valuated at almost 1 billion dollars.

· Library board members affirmed the need to offer good pay and benefits to keep library staff.

· Library board members encouraged the Town to see the library as the hub of the community and reminded the town chair that this is expressed in generous gifts from community members to the library.

· Why did the Town remove budget items for Northern Waters Library Network fees (approx. $10,000 annually) and collection development funding?

o The town chair could not provide an answer.

· The library board and staff affirmed the importance of having a children’s library assistant position.

· The library board emphasized that library workers need to receive the same benefits as town workers (for example: health insurance, retirement) since library workers are municipal employees and must legally be treated the same.

Motion to move into closed session to discuss staff compensation was made by Liz seconded by Amanda. Motion passed.

Motion to return to Open meeting was made by Becky seconded by Liz. Motion passed.

Amanda made a motion to approve budget as it stands. Dick seconded. Motion passed.

Library Director Report:

· Callie reviewed all current checks and bills.

· Callie reported that the Policy Committee met on September 18. The Bylaws Policy will be brought to the board for approval at the October meeting. Personnel policies will be reviewed next at the Committee’s October meeting.

· A bid from Corbin for cabinet installation has been received for the office improvement project. January is the targeted date for installation. John reported that the book drop will be moved from the Director’s office and instead will be next to the front entrance. A bid on glass installation to accommodate the change has been received. The cart will be purchased at a later date. The friends will be paying for the cabinets, desks, and counter tops.

Dick made a motion to approve $4,000 in expenditures for changes to the book drop as well as other costs including chairs, chair mats, table, etc. not covered by the Friends. Amanda seconded. Motion passed.

· Programs were reviewed.

The next regular board meeting is planned for Wednesday, October 30, 2024, at 1:00 p.m

Dick made a motion to adjourn the meeting and Amanda seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

Frank B. Koller Memorial Library Board of Trustees

Wednesday, September 25, 1PM

1. Call to order.
2. Approve agenda.
3. Roll call of members, introduction of visitors.
4. Disposition of minutes of previous meeting and any intervening or closed meetings.
5. Review and motion on financials – REPORT and ACTION – Library Director Reports
6. Special Guest: Town Board Chair budgeting discussion – Presented by Town Chairman
7. 2025 Proposed Budget – DISCUSSION and ACTION
   19. Convene to Closed Session per Wis. Stat. 19.85 (1) (c) for purposes of discussing staff compensation.
   20. Return to Open Session.
8. Library Director reports:
   1. Policy Committee report – REPORT
   2. Office improvements – DISCUSSION and POSSIBLE ACTION
   3. September programming and upcoming programming – REPORT
10. Audience comments.
11. Set next meeting time.

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Note: Anyone requiring special arrangements is asked to please contact the Library Director (715-543-2700 / [email protected]) 72 hours prior to the meeting.

Frank B. Koller Memorial Library

Minutes of the August 28, 2024, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Liz Postema and David Schultz. Also in attendance were Callie Bates and Amanda Cowart.

The agenda was approved with a motion by Nancy, seconded by Becky. Motion passed.

The July minutes were approved with a motion by Liz seconded by David. Motion passed.

Bills and expenditures were reviewed. There was a motion by David to approve the bills, seconded by Becky. Motion passed.

Motion to move into closed session to discuss staff compensation was made by Liz seconded by David. Motion passed.

Motion to return to Open meeting was made by Nancy seconded by Becky. Motion passed.

Library Director Report:

· Callie reviewed all current checks and bills. Detailed reports included a breakdown of income and donations. One large donation of $1,000 was made in appreciation of the Internet Café.

· Callie reported that the Children’s Summer Reading program was a huge success with 116 participants signed up surpassing the number from last summer. Expenses for this program were reviewed.

· Proposed term limits were reviewed.

· Information was provided on how board members can access Trustee Training videos online.

· The committee to review policies will meet on September 18. The long-range Strategic planning committee will set a date soon. Callie will see if Kathy Birch will help facilitate the discussion.

· The Friends voted to approve the wood type for cabinets.

· There are still no definitive answers on implementation of the Fair Labor Standards Act.

· Suggested uses for the potential May Foundation donation includes office improvement costs and office furniture.

· Programs held in August were reviewed.

· The Friends Music in the Park food booth raised $2,000 including the raffle winnings, which were donated back to the library by the winner.

· Upcoming programs were discussed including a potential adult reading challenge. Details and start date are still being determined.

The next regular board meeting is planned for Wednesday, September 25, 2024, at 1:00 p.m

Nancy made a motion to adjourn the meeting and David seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

Agenda

Frank B. Koller Memorial Library

Board of Trustees

Wednesday, August 28, 4PM

1. Call to order.

2. Approve agenda.

3. Roll call of members, introduction of visitors.

4. Disposition of minutes of previous meeting and any intervening or closed meetings.

5. Review and motion on financials.

6. Library Director reports:

a. New Business:

i. Preliminary Budget Discussion.

ii. Convene to Closed Session per Wis. Stat. 19.85 (1) (c) for purposes of discussing staff compensation.

iii. Return to Open Session.

b. Old Business:

i. Proposed term limits.

ii. Committees: long range/strategic planning and policies.

iii. Office improvements.

iv. Trustee Training Week.

v. Fair Labor Standards Act.

vi. Library Director certification.

c. Discussion and action on any policy if time permits.

d. August programming and upcoming programming.

7. Communications.

8. Audience comments.

9. Set next meeting time.

10. Adjournment.

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Frank B. Koller Memorial Library

Minutes of the July 31, 2024, Board of Directors Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, and Dick Henske. Also in attendance were Callie Bates and Sarah Krembs.

The agenda was approved with a motion by Dick, seconded by Nancy. Motion passed.

The June minutes were approved with a motion by Becky seconded by Dick. Motion passed.

Bills and expenditures were reviewed. There was a motion by Nancy to approve the bills, seconded by Becky. Motion passed.

Library Director Report:

· Callie reviewed all current checks and bills including for office expenses and staff wages. Detailed reports included a breakdown income and donations.

· Callie reported that term limits are a requirement of library boards per Wisconsin Statutes. She presented a schedule of staggering board member terms, which will begin in December of 2024. The Board also needs a local school representative. Amanda Cowart has been chosen by the school, and the School Administrator will send a letter to the Town Board requesting the appointment.

· Trustee Training Week will take place the week of August 18th. Callie will send additional information on how to access the training.

· A committee was formed to start the initial planning to develop a long-range Strategic plan (Vision of the Future) for the library. The committee will consist of Callie and John. In addition, Beth Dahlmeier will represent the Friends of the Library. It was suggested that perhaps a facilitator could assist in getting the process started. Callie will check into this possibility and report back with further information including cost and a plan to move forward.

· Callie begins her first library certification class in September. If unable to get a scholarship, the library will cover the cost.

· The Fair Labor Standards Act is still uncertain. After discussion of potential impacts of this Act, it was decided that no action is needed at this time.

· Suggested uses of the May Foundation funds were discussed.

· The NICE project to merge districts was voted down by library directors on July 18.

· NWLS Directors meeting – Callie reported that Northern Waters has reduced system fee costs for libraries, which means we will save $940 per year.

· Callie reported that the Friends of the Library have received a final bid for the remodeling of library offices. She will keep us updated on the Friends decision to move forward.

· As previously reported, Library policies need to be reviewed for potential updates. A committee consisting of Callie, Becky and Nancy was formed to begin this process. They will meet in September.

· Summer programs held in June were well attended. Callie reviewed the prizes awarded and expenditures thus far for the Summer Reading Program. 108 children have participated thus far. Upcoming programs for August, September and October were reviewed.

The next regular board meeting is planned for Wednesday, August 28, 2024, at 4:00 p.m.

Dick made a motion to adjourn the meeting and Nancy seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

Agenda

Frank B. Koller Memorial Library

Board of Trustees

Wednesday, July 31, 4PM

1. Call to order.

2. Approve agenda.

3. Roll call of members, introduction of visitors.

4. Disposition of minutes of previous meeting and any intervening or closed meetings.

5. Review and motion on financials.

6. Library Director reports:

a. New Business:

i. Proposed term limits.

ii. School representative.

iii. Trustee Training Week.

iv. Long range/strategic planning committee.

b. Old Business:

i. Library Director certification.

ii. Fair Labor Standards Act.

iii. NICE Project.

iv. Office improvements.

v. Policies.

c. Discussion and action on any policy if time permits.

d. July programming and upcoming programming.

7. Communications.

8. Audience comments.

9. Set next meeting time.

10. Adjournment.

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.

Frank B. Koller Memorial Library

Minutes of the June 26, 2024, Board of Trustees Meeting

The meeting was called to order by President John Donovan. Members in attendance were Nancy Burns, Becky Dinsmore, John Donovan, Dick Henske, Liz Postema, and David Schultz. Also in attendance were Callie Bates and Beth Dahlmeier.

The agenda was approved with a motion by Dick, seconded by David. Motion passed.

The April minutes were approved with a motion by Nancy seconded by Liz. Motion passed.

Bills and expenditures were reviewed. There was a motion by Dick to approve the bills, seconded by Becky. Motion passed.

Library Director Report:

Callie Bates reviewed all current checks and bills including bills for the Friends Author event. Detailed reports including a breakdown of large donations were provided. Thank you notes are always sent to donors.

The library has agreed to reimburse the town for extra costs for the new Library Assistant II position in the amount of $632. The additional expenses were due to the extra hours incurred during the employee training process. Leah’s salary is set at $16.50/per hour.

The Town voted not to pay retirement this year for the new Director. Insurance and retirement payments will be discussed at a future meeting.

Callie reviewed the process for Library Director certification. She will sign up for the fall class and has a plan in place to complete the courses as they become available.

The new Fair Labor Standards Act was discussed including the effect it would have on the director’s salary. Since there are many unknowns at this time, the Director and President of the Board will continue to monitor the situation and work with the NWLS director for guidance.

As of July 1st, the new Key Fob requirement will be enacted for the Internet Café.

Callie reported on the NICE project, which is a proposal to merge the Wisconsin Valley and Northern Waters Library Services. A meeting of all library directors in the two areas will be held in July to discuss and to vote on the merger. There is little financial gain to the merger. Callie will discuss the pros and the cons of the merger with other library directors before the vote takes place.

Office improvements are still in the works with bids being solicited before a decision is made by the Friends of the Library.

Callie discussed the need for Library policies to be reviewed and updated. The Policy on Holiday Closings was discussed and at this time will be amended to include closing the day after Thanksgiving. A motion was made by Nancy, seconded by David. Motion passed.

Callie provided a report on book sales of $545 during the Angeline Boulley author talk event.

The May Foundation generously donates $10,000 to the library each year. Callie asked for suggestions on potential areas to apply these funds for this year. One suggestion was to assist with the costs of office improvements.

Summer programs held in June as well as future programs were reviewed. 56 children have already taken part in the Summer Reading Program.

The Volunteer appreciation gift through the Visitors’ Bureau has been extended to summer volunteers.

Beth reported on the upcoming Friends of the Library Summer Book Sale.

The next regular board meeting is planned for Wednesday, July 31, 2024, at 4:00 p.m.

Dick made a motion to adjourn the meeting and David seconded. Motion passed.

Respectfully submitted, Nancy Burns – Library Board Secretary

Agenda

Frank B. Koller Memorial Library

Board of Trustees

Wednesday, June 26, 2024, 4PM

1. Call to order.

2. Approve agenda.

3. Roll call of members, introduction of visitors.

4. Disposition of minutes of previous meeting and any intervening or closed meetings.

5. Review and motion on financials.

6. Library Director reports:

a. Assistant II

b. Budget

c. Certification

d. Internet Café and Key Fobs

e. NICE Project

f. Office Improvements

g. Past and Upcoming Programming

h. Policy Updates

i. Summer Volunteer Appreciation

j. Discussion and action on any policy if time permits.

7. Communications

8. Audience Comments

9. Set next meeting time

10. Adjournment

Town Board members may be present. The order of the agenda may be changed at the discretion of the chair.